Managing the "Careers" Website

On this page:

How will changes be made to content in the Careers website? Who is responsible for what content?
- Table of roles in the Careers website
What content may not be published in the site?
What content may be published in the site? / Policies for specific content in the Careers website

Note that ALL web content on EPA jobs, careers, internships etc. must reside within epa.gov/careers, with the exception of ORD research fellowships, which are described in the Research Fellowships web area.

How Will Changes Be Made to Content in the Careers site? Who is responsible for what content?

The Careers Editor in Chief (EIC) is responsible for the overall management of the site, and is responsible for any specific content not otherwise assigned.

AAships should not develop/have specific content in the site since generally, we drive visitors to USAJobs.gov. Exceptions:

ORD will co-manage with the Careers EIC the Science Careers section of the site.
OGC, OECA, OARM/OALJ and OARM/EAB can post, if they want such a page:
- up to one page of information off the Legal Careers at EPA page (or they can ask the EIC to publish this content for them). Learn how below.
- up to one page of information off the Internships and Fellowships for Law Students and Recent Law School Grads page (or they can ask the EIC to publish this content for them). Learn how below.
AAships must post their own unpaid volunteer (internships) information. Learn how below.

Regions must develop and manage their own content in Careers. Regional content consists *only* of:

Up to one page of content about legal careers in the Region, off the Legal Careers at EPA page, if the Region wants such a page. Learn how below.
Up to one page of content about internships and fellowships in the Region for law students and recent law school grads, off the Internships and Fellowships for Law Students and Recent Law School Grads page, if the Region wants such a page. Learn how below.
Content about unpaid volunteer (internships) information. Learn how below.

In addition, AAships and Regions must:

Identify:
- a managing editor for their organization's content within the Careers site, and
- no more than two people who will have a web area role like "webmaster" that provides access in the Drupal Web CMS system, so that they can update and otherwise publish that organization's content on behalf of the managing editor. The "Roles in the Careers Website" table below lists for each organization (a) the managing editor and (b) people with web area roles.

Keep their content up-to-date.

Ensure that they review and republish their content in a timely fashion so that files in the Drupal Web CMS system do not get "unpublished". Note:
1. Review and republication is required by the Drupal Web CMS system as often as every three months for certain types of content.
2. People who have a web area role in the Drupal Web CMS system may receive "review and republish" emails from the system for MANY pages in the Careers site, including pages that they are not primarily responsible for. They are expected to sort through these emails and ensure that the pages for which they are responsible stay up-to-date, and do not get unpublished.

Roles in the *Careers* Website
EPA Organization	Managing Editor	Person(s) with Web Area Roles
Overall/Editor in Chief	Jeannie Turner	Helen Lewis (hlewis02), Julie Frazee (jfrazee)
AO	Angela Shogren	Angela Shogren (ashogren)
OAR	Katherine (Kati) Stevens	Tami Laplante (tlaplant), Jeanne Browdy (jbrowdy)
OCFO	Joanne Amorosi	Antonio Sheeler (asheeler), Brian Hefele (bhefele)
OCSPP	Allison Dennie	Allison Dennis (adennis)
OECA	George Hull	Patrick Egan (pegan)
OGC	Christopher Prince	Antonio Haskins, Andrew Salzman
OITA	Evonne Marzouk	Evonne Marzouk (emarzouk)
OIG	Jeff Dehoff	Jason Elkins (jelkins), Teresa Francom (tfrancom)
OLEM	Matt Colip	Matt Colip (mcolip), Joel Kamalakis (jkamalak)
OMS-OA	James Cunningham	Sarah Riggs, Joel Kamalakis (jkamalak)
OMS-OHR	Melissa Weiner	Tania Allen (tallen01), Joann Brant (JBrant)
OMS-RTP	Kate Fox	Meg Mccuen (Mmccuen)
OMS-Cincinnati	Michael Jester	Ciera Griffin(cgriff01), Almethyist (Methi) Abercrombie
OP	Marc Olender	Marc Olender (molend02), Margot Perez-Sullivan (msulliva)
ORD	Dahnish Shams	Matthew Floyd (mfloyd01), Christopher Gonzalas (cgonz03)
OW	David Risley	David Risely (drislely)
Region 1	Dave Deegan	Jun Ng (jng), Margo Palmer (mpalmer)
Region 2	Patrick Mcginley	Hayat Ayed (hayed), Theresa Morisseau (tmorrise)
Region 3	Jeffrey Landis	Tony Scipione (tscipion)
Region 4	Brandi Jenkins	Sherry Maddox (smaddox)
Region 5	Jennifer Ostermeier	Deborah Lamberty (dlambert), Joseph Williams (jwilli25)
Region 6	Marcus Caruthers	Mary (Beth) Pemberton (mpembe02), Bruce Fitch (bfitch)
Region 7	Martin Kessler	Martin Kessler (mkessler), Michael Propst (mpropst)
Region 8	Yani Yancey	Yani Yancey (yyancey)
Region 9	Bonnie Barkett	Chris Sebastian (csebasti), David Schwend (dshwe01)
Region 10	Charles Bert	Charles Bert (cbert)

What Content MAY NOT Be Published in the Site?

Content Specifically Prohibited

Content that describes job, fellowship or internship opportunities, where those opportunities are any other website outside of epa.gov, like USAJobs.gov, the ORISE fellowships site or the AAAS fellowships site.
Descriptions of individual opportunities other than unpaid student/volunteer internships.
Other than as listed above, specific pages devoted to jobs or careers in individual branches, divisions, offices, labs, AAships or Regions. For example, all of these pages would be prohibited:
- Job Opportunities in the AO Office of Magical Unicorns
- Careers in Region 3.1415
- Volunteer Opportunities in the Rainbow Lab

Please Note

Please contact the Careers EIC if you have a question about what content is permitted and what is not. Content that is:
- not specifically prohibited, and
- not listed in the table below,
must be approved by the Careers EIC before publication.
If you believe that the Careers site does not include information vital to our web visitors about employment opportunities in your AAship or Region, please contact the Careers Editor-in-Chief.

Repeated publication of prohibited content will result in your access being removed by the Editor-in-Chief.

What Content MAY Be Published in the Site?

None of the content below is mandatory. AAships and Regions may publish this content if they choose to do so.

Policies for Specific Content in the *Careers* Website
Type of Content	Specific Pages, or Parts of Pages, that AAships and Regions May Create but are Then Responsible for	Policies
Hiring and Outreach Events	Preapproval is required to post new hiring events.	All upcoming hiring events should appear on the Hiring Outreach Events page. Process: If you would like to have upcoming outreach events advertised, you must submit the following to Thora Middleton at least 45 days before the scheduled events: Title of Office/Program Title of Events Date of Event Time of Event, including EST and PST Links to the event platform or registration instructions A short description of the event and target audience Point of Contact for the event
Profiles of Content	Only Melissa Weiner can post new Profiles of content.	All Profiles of should be on the Profiles of EPA Scientists and members of affinity groups page(s). All profiles are required to be preapproved by OMS and OPA. If you are interested in adding an EPA Employee profile or new to require changes or the removal of a profile, contact Melissa Weiner. She will coordinate internal reviews and approval prior to posting.
Content about Legal Careers/Attorney Job Opportunities	May be created by: Regions (on behalf of their ORCs, enforcement offices or other offices that employ attorneys), and these HQ offices: OGC, OECA, OARM/OALJ and OARM/EAB	Content should appear: if it's short, on Legal Careers at EPA page (1-3-sentence-messages like "we don't have any opportunities right now"), or if it's longer, on a separate page. There should be a link from the list of bullets at the bottom of Legal Careers at EPA page to the new page. Creating a New Page Content should describe only opportunities not advertised in USAJobs.gov. Page names: use titles like -- Legal Careers in the Office of Regional Counsel in Seattle (EPA Region 10) Attorney Employment in EPA's Chicago Office Make sure that you include the city in the page name because applicants will be looking for that information. Include the following information: descriptions of the type of work that attorneys do whether opportunities are available now. If none are, but the office likes to accumulate resumes and have them on hand when a position becomes available, say so. contact information what to include in an application how the application should be sent Do not include substantive, long descriptions of the Regions or the offices within the Region; link instead to the appropriate Regional page, or anchor link within the Regional page, in the About EPA website. Example page: Legal Careers in OGC All headings should be in <h2>! No local styles or weird <span> tags! Keep paragraphs to 75 words or less! Last: Once you've published your new page, return to the Legal Careers at EPA page, adjust your content and create a link to your new page.
Content about Legal Internships, Clerkships and Fellowships	May be created by: Regions (on behalf of their ORCs, enforcement offices or other offices that employ attorneys), and these HQ offices: OGC, OECA, OARM/OALJ and OARM/EAB	Content should appear: if it's short, on the Internships and Fellowships for Law Students and Recent Law School Grads page (1-3-sentence-messages like "we don't have any opportunities right now"), or if it's longer, on a separate page. There should be a link from the list of bullets at the bottom of Internships and Fellowships for Law Students and Recent Law School Grads page to the new page. Creating a New Page Content should describe only opportunities not advertised in USAJobs.gov. Page names: use titles like -- Legal Internships in EPA's New York City Office (Region 2) Legal Internships in EPA's Office of Regional Counsel in Denver (Region 8) Make sure that you include the city in the page name because applicants will be looking for that information. Use a Q&A format that includes the following information: What do interns hired under this program do? Who is eligible? What is the typical length of employment? How many hours per week of work do you expect? Are the positions paid? What are the benefits? How should applications be sent? What is the deadline for applications? Do not include substantive, long descriptions of the Regions or the offices within the Region; link instead to the appropriate Regional page, or anchor link within the Regional page, in the About EPA website. Example page: Legal Internships in EPA's Office of Regional Counsel in Denver (Region 8) All headings should be in <h2>! No local styles or weird <span> tags! Keep paragraphs to 75 words or less! Last: Once you've published your new page, return to the Internships and Fellowships for Law Students and Recent Law School Grads page and adjust your content and create a link to your new page.
Content about unpaid, volunteer internships	May be created by: any AAship any Region	Your content should appear in PDF format, and you should post that PDF on the Volunteer (Unpaid) Internship Opportunities Currently Open at EPA page. You are responsible to make sure that your PDF is 508-compliant. Make sure that the content of your PDF answers all of the following questions (if possible, use a Q & A format since it's easy for potential interns to scan): What do interns hired under this program do? Who is eligible? What is the typical length of employment? How many hours per week of work do you expect? Are the positions paid? What are the benefits? How should applications be sent? What is the deadline for applications? If an applicant has questions, whom may they contact? Posting to the Volunteer (Unpaid) Internship Opportunities Currently Open at EPA page: Your link text should include the following information: Name of the AAship (do not use abbreviations or acronyms) or Region Location of the opportunity (city and state) in all caps, the phrase "CLOSING DATE: [month, day and year]" the time frame of the opportunity (generally, this will be season and year) Link text example: Volunteer/Unpaid Positions for Summer 2016 in the Office of the Administrator, Washington, D.C., CLOSING DATE: April 8, 2016 (PDF) Your link text should not be identical to any other link on the page. If you are posting two PDFs about two different opportunities in the Magical Unicorn AAship, then create link text that differentiates the two. You are responsible for deleting the PDF after the closing date. Send yourself a calendar reminder. If the Careers EIC happens to see on the page that the closing date has passed, s/he will remove your PDF. Do not remove anyone else's content other than your own. Do not remove the PDF "Authority for EPA Offering Volunteer (Unpaid) Internships: EPA Order 3100.4B -- Volunteer Service Program". That PDF should always be displayed as the last PDF on the page. Remember that if there are no PDFs listed, the whole document page disappears, too, and all links to it will break. Poof! Leaving that PDF ensures that the document page will always be there.