EPA Grants Policy Resources

EPA grant policies may affect how recipients manage and administer EPA assistance agreements. Refer to the resources below for specific information that may be pertinent to your grants.

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Policy and Guidance Documents, Orders, and Terms & Conditions
Laws, Regulations, and Public Policy

Column	Description
Type	Indicates the type of resource. Items include: EPA Guidance EPA Order Executive Order GPI – Grants Policy Issuances Law or Regulation Public Policy RAIN – Recipient/Applicant Information Notices that provide information to applicants and recipients about EPA policies Terms and Conditions
Number	If applicable, provides the Agency policy reference number, Executive Order number, or citation.
Policy Resource	Includes the name, date (if applicable), and a description of the resource.
Applicability	Indicates the applicability of the resource to particular grant applicants and recipients or a specific topic. Items include: General – Indicates that the resource is not intended for a specific audience; resource applies to all applicants and recipients Construction – Applies to construction assistance DBE – Applies to Disadvantaged Business Enterprises Research – Applies to research assistance States – Applies to State assistance Suspension and Debarment – Relates to policies for suspending or debarring entities from federal assistance Tribes – Applies to Tribal assistance

Policy and Guidance Documents, Orders, and Terms & Conditions

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Latest Update (YYYY/MM/DD)	Type	Number	Policy Resource	Applicability
	Type	Number		Applicability
2024/12/04	GPI	GPI 12-06	Timely Obligation, Award and Expenditure of EPA Grant Funds The purpose of this policy is to further EPA’s mission of protecting human health and the environment by ensuring the timely obligation, award and expenditure of EPA grant funds.	General
2024/11/12	RAIN	RAIN-2025-G01	Allowing Assistance Agreement Recipients to Request No-Cost Amendments to Fully Funded Assistance Agreements to Reference the October 1, 2024, Revisions to 2 CFR 200 Uniform Grant Guidance Guidance Notification Date: 11/12/2024 This Recipient/Applicant Information Notice (RAIN) informs EPA assistance agreement recipients of the process to amend fully funded assistance agreements (grants and cooperative agreements) to incorporate Office of Management and Budget’s (OMB) revisions to 2 CFR 200 that went into effect on October 1, 2024 (“2024 Revisions”).	General
2024/10/29	RAIN	RAIN-2018-G04-R1	Micro-Purchase and Simplified Acquisition Threshold for Procurements by EPA Assistance Agreement Recipients and Subrecipients Second Revision Notification/Effective Date: October 1, 2024 Revision Date: September 28, 2021 Notification Date: September 7, 2018 EPA has revised the Procurement Best Practices Guide to include guidance on the use of micro-purchase procedures in lieu of subawards to provide small amounts (generally $10,000 or less) of financial assistance to eligible subrecipients. Additionally, EPA has added coverage in the Procurement Best Practices Guide on the long-standing prohibition on allowing potential contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals for competitive procurements to compete for such procurements.	General
2024/10/03	GPI	GPI 18-02	Indirect Cost Policy for EPA Assistance Agreements Amended 10/03/2024 This policy informs recipients and applicants of revisions to 2 CFR Part 200 effective October 1, 2024 that streamline regulations to provide further flexibility to the use of the 15% de minimis indirect cost rate.	General
2024/10/01	RAIN	RAIN-2018-G02-R2	Indirect Cost Guidance for EPA Assistance Agreements Revision Notification/Effective Date: 11/12/2020 Original Notification Date: 8/21/2018 Second Revision Notification/Effective Date: October 1, 2024 This revision informs recipients and applicants of revisions to 2 CFR Part 200 effective November 12, 2020 that streamline regulations to provide further flexibility for the use of the 10% de minimis indirect cost rate. This Recipient/Applicant Information Notice (RAIN) informs recipients and applicants of new policy on indirect costs and EPA assistance agreements (grants and cooperative agreements). Training Resources: Indirect Cost Rate Proposal Information	General
2024/10/01	RAIN	RAIN-2018-G05-R2	EPA Guidance on Participant Support Costs Notification Date: 9/7/2018 Revised Effective/Notification Date: 11/12/20 Second Revision Date: October 1, 2024 EPA has issued final guidance on participant support costs (PSC) to incorporate regulatory changes to 2 CFR 1500 on PSC. EPA PSC policies apply to direct EPA funding as well as EPA funded pass-through agreements with subrecipients. Potential applicants and recipients should use this guidance as a reference when preparing budgets for and managing EPA financial assistance agreements.	General
2024/03/04	RAIN	RAIN-2024-G01	New Recipient Training Requirement Notification Date: 3/4/2024 This Recipient/Applicant Information Notice (RAIN) informs applicants of a new training requirement that must be completed by new applicants/recipients prior to receiving grant funds. This requirement will ensure that all new grant applicants/recipients are prepared to apply for and manage grant funds in compliance with all federal grant regulations and EPA-specific grants policy. New applicants are only required to complete the training once.	General
2023/10/24	Terms and Conditions		Contract Provisions for Davis-Bacon and Related Acts A link to these contract provisions for Davis-Bacon and Related Acts must be included in all bidding documents and contracts to which Davis-Bacon and Related Acts apply, unless a link with identical information, or an attachment with identical information, or the language in these contract provisions is provided verbatim in the bidding documents and contracts, as required by 29 CFR 5.5.	General
2023/08/11	RAIN	RAIN-2023-G03	Required Use of ID.me to Sign into ASAP.gov Notification Date: 8/11/2023 This Recipient/Applicant Information Notice (RAIN) informs recipients and applicants of the U.S Department of Treasury’s Automated Standard Application for Payments (ASAP) requirement to use ID.me to log into ASAP.gov by September 15, 2023.	General
2023/08/11	RAIN	RAIN-2023-G04	Establishment of New EPA General Terms and Conditions Notification Date: 8/11/2023 This Recipient/Applicant Information Notice (RAIN) informs recipients of the addition of new General Terms and Conditions.	General

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Laws, Regulations, and Public Policy

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Type	Number	Policy Resource	Applicability
Type	Number		Applicability
Law or Regulation	41 U.S.C 4712	IG Statement: Whistleblower Protection Statement from Inspector General O’Donnell February 3, 2020 memorandum from Inspector General Sean O’Donnell that emphasizes the important role whistleblowers play in the OIG’s efforts and provides information to employees about their whistleblower rights and the safeguards in place to protect whistleblowers.	General
Law or Regulation		EPA Laws and Regulations webpage Introduction to laws and regulations that protect the environment.	General
Law or Regulation	16 U.S.C 1451 et seq.	Coastal Zone Management Act of 1972 Provides for the management of the nation’s coastal resources, including the Great Lakes, with the goal to preserve, protect, develop, and where possible, to restore or enhance the resources of the nation’s coastal zone.	General
Law or Regulation	16 U.S.C. 1271 et seq.	National Wild and Scenic Rivers Act of 1968 Created to preserve certain rivers with outstanding natural, cultural, and recreational values in a free-flowing condition for the enjoyment of present and future generations.	General
Law or Regulation	16 U.S.C. 1451 et seq.	Coastal Barriers Resource Act Addresses problems caused by coastal barrier development with the goals of minimizing loss of human life by discouraging development in high risk areas; reducing wasteful expenditure of federal resources; and protecting the natural resources associated with coastal barriers.	General
Law or Regulation	16 U.S.C. 1531 et seq.	Endangered Species Act of 1972 Protects and recovers imperiled species and the ecosystems upon which they depend; species may be listed as either endangered or threatened and all species of plants and animals, except pest insects, are eligible for listing as endangered or threatened.	General
Law or Regulation	16 U.S.C. 74 et seq.	National Historic Preservation Act The act established processes for historic preservation in the United States, including requirements for federal agencies to evaluate the impact of all federally funded or permitted projects on historic properties (buildings, archaeological sites, etc.).	Construction
Law or Regulation	2 CFR 1500	Environmental Protection Agency’s Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards EPA's adoption of 2 CFR 200 and promulgation of additional regulations specific to EPA.	General
Law or Regulation	2 CFR 200	Uniform Grant Guidance (UGG) Establishes a government-wide framework for grants management and provides an authoritative set of rules and requirements for federal grant awards.	General
Law or Regulation	2 CFR 200 Subpart E	Cost principles for determining the allowable costs Establishes cost principles for federal awards.	General

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